How do you monitor documents 1
Submitted
by
JumpDrive
JumpDrive writes "I have been presented with a problem recently, which I know others have probably faced. During the last month one of our customers accused us of providing another customer with their specification. So the question arose how do we or can we trace documents and find if they are being opened or used somewhere where they weren't intended. We don't want to be restrictive because at time we have people all over the place, but if one of our documents were opened in a foreign country, that would arouse suspicions. Most of our documents are made with MS office suite, and I have been thinking of working on a macro to ping a server, but that would require the user to enable the macro's and it would also require the insertion into about 1000 documents. But it's been difficult for me to find a solution that doesn't prevent someone in Omaha from opening a document for legitimate use and is not a solution that can easily be disabled or hacked around."
Don't monitor - secure. (Score:2)
Maybe proper security and monitoring on the server all these documents are stored on? Monitoring software on all company-owned laptops, so you know if someone's copying from, rather than opening from the server.
Or, if you're really paranoid, just make everybody use some kind of remote desktop solution, so there's nothing on anybody's local drive to open.
It's much easier to prevent the files from being opened, rather than monitoring where the files are opened from. If they're opened from somewhere Soviet-R