Outsourcing Email For An Entire Domain? 32
CritterNYC writes: "I was wondering if any fellow Slashdotters have experience outsourcing email for an entire domain(s). My web host includes mail hosting, but I'd like to be able to use ORBs or MAPS to filter spam (among other things)... and my host's fees for additional domains on the same account are a bit unreasonable. I'd probably only have a couple accounts with mulitple domains pointing to them, but may grow in the future. Has anyone found a good reasonably-priced company that does email hosting?" Mr. Critter is probably not alone -- charging for services like mail is one way that hosts try to increase their profit margins. Any ideas out there?
Re:colocation (Score:1)
Re:colocation (Score:2)
Also, some updates will require reboots and where they go wrong, you could have problems getting access to the system (especially if it's some distance from you) or getting an onsite engineer to check it out for you.
This is why I'm currently using a hosting company for my site and email, so I don't have to worry about those problems.
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Re:colocation (Score:2)
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What Version of the softwares are you running? (Score:1)
LLAMA
I Hate to say it, but a MS EXchange Server (Score:2)
Re:colocation (Score:1)
The savings (should) come because co-los have a far more hands off business model, not needing to employ people to make config changes etc, and they don't need to buy the machine your stuff is running on.
Perhaps your not looking in the right places (Score:1)
E-mail solutions (Score:3)
I've used Burlee.com with good success for both web and mail hosting. They're not fancy (in fact, their web mail interface is downright ugly), but they are reliable, very competitively priced, professional, and offer good tech support on those occasions when you need it. If you need a better webmail interface, use one of the many good free ones, like Eudoramail or even (ack!) Hotmail.
There are several other companies trying to make a go of this sort of thing. Critical Path (I think at www. criticalpath.com) is one of them. No idea what their rates are.
Finally, you may want to reevaluate the do-it-yourself option. All-in-one, pre-cooked packages such as the e-smith server and gateway solution could be a good option here that would keep you from having to dive under the hood. I'm not generally in favor of appliance-type distros, but this one is *very* good, and deserving of the great reviews it's been getting lately. Check it out at www.e-smith.com (commercial site - they'll send you a CD for free, if you ask nicely) and www.e-smith.org (the developer site.) It looks like more coolness is in the works, too...
http://www.hush.com/solutions/hush_enterprise/ (Score:1)
hushmail. (Score:4)
Re:colocation (Score:3)
Email is reasonably easy to set up, but it's quite important to get it right, and maintainance of it can be quite difficult at times. And if it really is that easy, then all the more reason to outsource it, because then you're at absolutely zero maintainance. But in terms of backups, even if your colo does provide it (it's an additional fee at someplace like exodus), you have to setup the scripts. And if something does go wrong, you're expected to be integrally involved in the resolution. Why not just let somebody else handle that altogether?
But the bigger issue is that email provides complete economies of scale. Figure he's a small installation (as he said). I doubt he'll have need for more than 1GB of total mail space (including spooling and IMAP space). With his own box, figure 1GB for software, and 1GB of email storage. For that he's got to pay for 1RU and a box to go in it. That box can almost certainly handle a lot more than just him. If the outsourcing company is able to put 10 or 20 such customers on the same box, then you're spreading the cost of the box, the disk, the maintainance, the backup, all amongst 10 users. And a lot of outsourcing companies will use something like a medium (280R or 420R) sun box for that, with 100-200 customers, all in like 4-6u (2u for storage).
Finally, there may be some advanced features you might want to use that would justify a commercial server (like Sendmail, or OpenWave, or InterMail). 5 users is not enough for those companies to even write a quote (you might not need the features, or you might), but if you're able to get a bunch of users doing it, and one person maintaining the system, you're in the clear.
I suppose the critical issue is whether you believe in the economies of scale, and whether you get a kick out of maintaining email. If you don't, don't bother with maintaining the thing and try to outsource it.
By the way, the closest Exodus location to Aberdeen is in London. Not really a "stop by and muck with the box" sorta distance.
Re:colocation (Score:3)
He might also be somebody who's savvy enough to know what he wants, but doesn't want to spend the time and effort to constantly evaluate the latest and greatest packages to implement what he wants. Why not just leave that headache to somebody else entirely?
www.ntidesign.com $5/month (Score:1)
T
Re:electricmail (Score:1)
The techs and support guys are mostly pretty sharp, and great guys (having beer with a bunch of them in a couple of hours, in fact).
I second the recommendation.
Re:Free email service for a domain at pronym.com (Score:1)
Oh, word? (Score:1)
Oddly enough, I couldn't find anything on groups.google.com about it? Go figure.
Easy does it!
Re:I Hate to say it, but a MS EXchange Server (Score:2)
FWIW, we haven't had problems with corrupted mail databases so much as Backup Exec choking out servers. It's lovely to flip a server on and find a blue screen (not of death!) staring back at you.
Easy does it!
Everybody has different priorities. (Score:2)
If any of the above are important issues to your business, you will want to handle mail hosting in-house.
If you are tiny little group of a few dozen users with no expectation of growth and no in-house IT staff, then by all means, outsource email.
electricmail (Score:2)
when our company had first started and we were too
small to bother with the hassle of running our
own mail system. They've had some reliability
quirks over the last year or so that we have
been using them but all in all it's not
too bad. I think we pay about $100 a month for
pop, imap and webmail. they also aggressively
spam filter and their support people are sharp
and easy to get a hold of. I'd recommend you
check them out. ElectricMail [electricmail.com]
I'm just a reasonably satisfied customer, not an
employee, director, controlling person, yadda
yadda yadda.
--chuck
Re:colocation (Score:2)
eMailman [emailman.com] has some information about email outsourcing and links to providers.
SpamCop [spamcop.net] appears to, besides spam reporting, provide an email filter relay for your inbound messages. The service does cost ($.50 / MB)
LanSoft [lansoft.com] does the same thing
I know there are more. My experience with outsourced services are mixed. The lack of control & flexibility are balanced by the extended knowledge the vendor usually has, support they provide (which includes knowledge, hardware/software fixes, 24/7, etc) and the measurabley reduced headache on my end
Re:colocation (Score:3)
Re:colocation (Score:2)
1: Usually by the colo people; at Exodus, they tell us to export whatever we want backed up to an NFS share over a private internal network (requires a second NIC).
It doesn't necessarily require a second NIC. You can always just do ifconfig eth0:1 192.168.1.1 and voila you have a virtual adapter. Then setup a static route if necessary. I believe a virtual adapter requires kernel support in Linux (anyone remember the option?) or whatever the OS of choice is. If you're worried about sniffer attacks, a second adapter may have better security.
Re:I Hate to say it, but a MS EXchange Server (Score:1)
Yeah, cause you'll be needing those backups soon!
Re:colocation (Score:1)
If the 5 people don't know and trust one another, then there is the very real cost of protecting them from each other. That means administrative time and hassle to monitor logs, worry about a wider range of security updates, and when necessary, play referee. All that human power don't come cheap.
Re:colocation (Score:1)
Questions 1 and 2's answers are. I don't backup email accounts, that is the users responsiblity, hardware breaks...don't mail your box to timbuktu for colocation.
Question 3 is nonsense. How often do you reboot a Linux or BSD box? Mainly kernel upgrades, but even then I have yet to see a remotely exploitable kernel bug so I don't upgrade my kernels very often, especially if the box is stable.
Oh yes, don't try this with sendmail.
colocation (Score:2)
Re:I Hate to say it, but a MS EXchange Server (Score:1)
Exchange alone works in small scale, but our Exchange system tends to have huge mail delays (up to several hours) when the mails are delivered through other servers.
Also sometimes mails are simply lost.
I used to get worried if a mail took more than say 30 seconds across the atlantic and back using UNIX and VMS. With Exchange a 30 minutes delay happens every once in a while.
Re:colocation (Score:1)
Unfortunately, when you share space, you aren't going to have control--you'll have to pester them to change your config, such as to add more e-mail addresses. And automatic message forwarding and vacation notices may not be possible. If you can find a place where they'll actually give you shell accounts... ;)
Personally, I'd think about beefing up your requirements with a phat web server and other stuff (hmm, maybe an EFNet node? ;) until you have no choice but colocation.
And any good geek would find this rationale enough to go with the superior, albeit more expensive, solution. 8)
Re:colocation (Score:1)
So maybe they're comparable... which would be a pleasant surprise.
Do it yourself. (Score:1)
Get up a FreeBSD/Linux server, install q-mail, and do your stuff. It's not hard, and that way you have better control over what happens. As someone else has pointed out, co-location is a good alternative. (and cheaper in the long run)
Screw 3...
Not if you value your time (Score:4)
Absolutely not true. Outsourcing is the very cheapest way to do this for a small company.
If your company is very small, less than 20 people, outsourcing of email, as well as hosting of a web site, can be had for as little as $20 a month. Shop around and find a reliable provider for the right price.
By doing it yourself, you'll be spending a lot more than $20 a month. Assuming that your time is worth $80 per hour to your company, this is what it would cost to do it yourself:
If you have not already set up a mail system before, 2 days to learn how to configure and set up the box and mail software. 16 hours.
2 hours per month for basic maintenance such as backup, software updates, security updates etc.
Cost of server. Can probably use a cheap server, lets say $1000.
Backup media. $50 should cover it.
So how much for DIY: initial cost of $1280+$1000+$50, and recurring monthly cost of $160. In 2 years DIY would have cost you $6170. And that's not counting time and money wasted every time new admins need to be showed the ropes.
For outsourcing I'll assume 8 hours work to find the right provider, and a monthly charge of $20. Total cost over 2 years: $1120
And I am not pulling these numbers out of my ass, The small company I work for pays $19.95 for our mail accounts, including web space. So far we have not had a single problem. It just works, and we never have to think about it. And if the current provider one day bails out, it would be a quick and simple thing to get another provider, update the whois and dns entries, and there you go.
Free email service for a domain at pronym.com (Score:1)
We currently offer webmail (with imp) and pop access, unlimited number of mailboxes, catchall mailbox, forwarding, auto-reply, etc.
The pronym.com [pronym.com] service is still in beta so there is not a lot of docs but it's functional and will be improved soon. Please try it !